Building Use Information

Arbor Heights Community Church (AHCC) makes its building and adjacent park (commonly referred
to as “ARK Park” available to groups both inside and outside the congregation as a way to serve our
community. The Facility may be used by non-member groups and individuals as outlined in this policy.
Use of the Facility must always be scheduled with the Office Manager.
This policy outlines who may use the Facility and rules and fees for use of the Facility. The Leadership
Board of AHCC reserves the right to accept or deny request for use of the Facility and to cancel and
modify established agreements in the interest of AHCC regarding property management and
requirements for use of the Facility for church activities.

 

Building Use Request Form

 

Who may use the Facility (in order of priority)

  1. AHCC church groups or church members that are using the Facility as part of the ministry of AHCC. No fee is assessed for this type of use.
  2. Groups that come as invited guests of AHCC. No fee is assessed for this type of use.
  3. Non-profit and charitable groups will be considered for use without fees for a short-term use only.
  4. Other groups or individuals using the Facility may be charged fees for use of the Facility, cleaning fees and host/hostess fees. Fees may be reduced/waived at the discretion of the Pastor.

Procedures and Guidelines for Scheduling the Facility

  1. Interested groups or individuals desiring to use the Facility should contact the office manager for a request form. The form should be submitted at least two weeks prior to the event.
  2. Scheduled church events take precedence over all requests.
  3. Arrangements for access to the Facility are based on the availability of church members who have keys. Once arrangements have been made for access to the Facility, the Office Manager will inform the group or individual that their request has been approved.
  4. Fees for the use of the Facility are due at least one week prior to the event.
  5. Groups are restricted to the areas of the Facility that the group has reserved.
  6. Abusive or foul language, violent behavior, smoking, alcohol, use of marijuana and non- prescription drugs are all prohibited while on church property. Any person exhibiting such behavior will be asked to leave the premises.
  7. Responsible adult supervision is required at all times when the Facility is in use.
  8. Each group or individual will be responsible for loss or damage to church property during the use of the Facility. The cleaning fee shall be refunded if the facilities are returned to conditions listed on page 3.
  9. AHCC shall not be liable for property damage or personal injury that may occur during use of the Facility by outside groups or individuals. Approval for the use of the Facility does not imply endorsement of any group or individual. No activities may take place that conflict with the bylaws of AHCC or the Christian and Missionary Alliance denomination.

Use of Equipment

  1. A member of the audio-visual or technology teams of AHCC must operate any AHCC audio- visual equipment (including the use of the computer) in the sanctuary or fellowship hall. Exceptions to this rule may only be made by the Pastor or Music Director.
  2. No furniture or equipment belonging to the church may be loaned or removed from the building without prior notification and approval of the Senior Pastor.

 Sanctuary

  1. The sanctuary seats approximately 150 people.
  2. Groups or individuals are responsible for cleanup.
  3. Candles must be dripless and used only under the supervision of a church hostess.
  4. Decorations must be attached using only masking tape or other removable tape. All decorations must be removed completely following the event.
  5. Beverages are not allowed in the sanctuary without lids.

Fellowship Hall

  1. The fellowship hall can be set up with tables and chairs to accommodate approximately 80 people. It can accommodate up to 150 with some chairs and standing room.
  2. Groups or individuals are responsible for cleanup and must return the room to its previous setup and condition. Due to limited capacity of trash pick-up by the city, trash must be taken off site for non-church events. Please replace the trash containers with new bags (found under the kitchen sink.)
  3. Receptacles are available in the kitchen for recycling. Please no styrofoam cups, plates or bowls. Please empty the recycling into the marked containers in the alley behind the church. Please be aware that the containers may look similar, so look for the ones labelled for recycling.
  4. Decorations must be attached using only masking tape or other removable tape. All decorations must be removed completely following the event.
  5. Candles must be in a holder and used only under the supervision of a church hostess.

Kitchen

  1. Every group including catering services is expected to leave the kitchen and its equipment clean and in the place it was found.
  2. No food or beverages may be left in the kitchen including the refrigerator or freezer after an event unless approved prior to the event by the Event Coordinator.
  3. All countertops must be cleaned and wiped down.
  4. Linens, dishes, glasses, and utensils belonging to the church are for church use only. Other groups or individuals are responsible for providing their own.

Classroom

  1. The largest classroom can accommodate approximately 20 people.
  2. Groups or individuals are responsible for cleanup and returning the room to its previous setup.

ARK Park

  1. A fee is assessed for the use of ARK Park when access to the church building is requested. Access to the building is only for the purpose of using the kitchen and bathrooms.
  2. With prior permission, the fellowship hall may be used as a backup for weather related issues. An additional fee will be assessed if the fellowship hall is used.
  3. Church tables may be used in the park only with prior approval from the Event Coordinator

Cleaning Requirements for Deposit Refund

  1. Tables and chairs must be wiped down and returned to storage or their original configuration.
  2. Floors must be vacuumed or swept.
  3. All trash cans must be emptied and replaced with new bags. Bags can be found under kitchen sink. All trash must be carried off site.
  4. Counter tops must be wiped down.
  5. No food may be left in the kitchen.

Pricing

  • Sanctuary Only: $75 for 4 hours, $150 for 8 hours
  • Ark Park with building access: $25 for 4 hours, $50 for up to 8 hours (Kitchen & bathroom use only)
  • Classroom: $25 for 4 hours, $50 for up to 8 hours (no use of the church facilities is included)
  • Fellowship Hall & Kitchen Only: $100 for 4 hours, $200 for 8 hours

(See Memorial for use of Sanctuary, Fellowship Hall and Kitchen)

Wedding = $600

  • Up to 150 people
  • 2 hours for rehearsal + 6 hours for wedding day
  • Use of Sanctuary, Fellowship Hall, Kitchen
  • Church Hostess meeting with Bride and Groom to determine space requirements
    • Please state best days and times for this to transpire:
  • Church Hostess presence on the wedding day to assist
  • Audio Fee
  • Piano on Request

Memorial = $500

  • Up to 150 People
  • 6 hours for day of event
  • Meeting with the Pastor
  • Use of Sanctuary, Fellowship Hall, Kitchen
  • Church Hostess presence on the day to assist
  • Audio Fee
  • Piano on Request

 

 

 

Due to COVID-19, we will be streaming our service and not gathering as a church community this Sunday. Please refer to the What's New section on the home page for more details.