Building Use Information

Arbor Heights Community Church (AHCC) makes its building and adjacent park (commonly referred
to as “ARK Park” available to groups both inside and outside the congregation as a way to serve our
community. The Facility may be used by non-member groups and individuals as outlined in this policy.
Use of the Facility must always be scheduled with the Office Manager.
This policy outlines who may use the Facility and rules and fees for use of the Facility. The Leadership
Board of AHCC reserves the right to accept or deny request for use of the Facility and to cancel and
modify established agreements in the interest of AHCC regarding property management and
requirements for use of the Facility for church activities.

Request Form:

https://ahcc.angryhosting.com/wp-content/uploads/2017/07/Request-Form-2017.pdf

 

Who may use the Facility (in order of priority)
1. AHCC church groups or church members that are using the Facility as part of the ministry of
AHCC. No fee is assessed for this type of use.
2. Groups that come as invited guests of AHCC. No fee is assessed for this type of use.
3. Non-profit and charitable groups will be considered for use without fees for a short-term use
only.
4. Other groups or individuals using the Facility may be charged fees for use of the Facility,
cleaning fees and host/hostess fees. Fees may be reduced or waived at the discretion of the
Pastor.

Procedures and Guidelines for Scheduling the Facility
1. Interested groups or individuals desiring to use the Facility should contact the office manager
for a request form. The form should be submitted at least two weeks prior to the event.
2. Scheduled church events take precedence over all requests.
3. Arrangements for access to the Facility are based on the availability of church members who
have keys. Once arrangements have been made for access to the Facility, the office manager
will inform the group or individual that their request has been approved.
4. Fees for the use of the Facility are due at least one week prior to the event.
5. Groups are restricted to the areas of the Facility that the group has reserved.
6. Abusive or foul language, violent behavior, smoking, alcohol, use of marijuana and nonprescription
drugs are all prohibited while on church property. Any person exhibiting such
behavior will be asked to leave the premises.
7. Responsible adult supervision is required at all times when the Facility is in use.
8. Each group or individual will be responsible for loss or damage to church property during the
use of the Facility. The cleaning fee shall be refunded if the facilities are returned to conditions
listed on page 3.
9. AHCC shall not be liable for property damage or personal injury that may occur during use of
the Facility by outside groups or individuals. Approval for the use of the Facility does not imply
endorsement of any group or individual. No activities may take place that conflict with the
bylaws of AHCC or the Christian and Missionary Alliance denomination.

Use of Equipment
1. A member of the audio-visual or technology teams of AHCC must operate any AHCC audiovisual
equipment (including the use of the computer) in the sanctuary or fellowship hall.
Exceptions to this rule may only be made by the Pastor or Music Director.
2. No furniture or equipment belonging to the church may be loaned or removed from the building
without prior notification and approval of the Head Deaconess.

Sanctuary
1. The sanctuary seats approximately 150 people.
2. Groups or individuals are responsible for cleanup.
3. Candles must be dripless and used only under the supervision of a church hostess.
4. Decorations must be attached using only masking tape or other removable tape. All decorations
must be removed completely following the event.
5. Beverages are not allowed in the sanctuary without lids.

Fellowship Hall
1. The fellowship hall can be set up with tables and chairs to accommodate approximately 80
people. It can accommodate up to 150 with chairs or standing room.
2. Groups or individuals are responsible for cleanup and must return the room to its previous setup
and condition. Due to limited capacity of trash pick-up by the city, trash must be taken off site
for non-church events. Please replace the trash containers with new bags (found under the
kitchen sink.)
3. Receptacles are available in the kitchen for recycling. Please no styrofoam cups, plates or
bowls. Please empty the recycling into the marked containers in the alley behind the church.
Please be aware that the containers may look similar, so look for the ones labelled for recycling.
4. Decorations must be attached using only masking tape or other removable tape. All decorations
must be removed completely following the event.
5. Candles must be in a holder and used only under the supervision of a church hostess.

Kitchen
1. Every group including catering services is expected to leave the kitchen and its equipment clean
and in the place it was found.
2. No food or beverages may be left in the kitchen including the refrigerator or freezer after an
event unless approved prior to the event by the Head Deaconess.
3. All countertops must be cleaned and wiped down.
4. Linens, dishes, glasses, and utensils belonging to the church are for church use only. Other
groups or individuals are responsible for providing their own.

Classroom
1. The classroom can accommodate approximately 20 people.
2. Groups or individuals are responsible for cleanup and returning the room to its previous setup.

ARK Park
1. A fee is assessed for the use of ARK Park when access to the church building is requested.
Access to the building is only for the purpose of using the kitchen and bathrooms.
2. With prior permission, the fellowship hall may be used as a backup for weather related issues.
An addition fee will be assessed if the fellowship hall is used.
3. Church tables may be used in the park only with prior approval from the Head Deaconess.

Cleaning Requirements for Deposit Refund
1. Tables and chairs must be wiped down and returned to storage or their original configuration.
2. Floors must be vacuumed or swept.
3. All trash cans must be emptied and replaced with new bags. Bags can be found under kitchen
sink. All trash must be carried off site.
4. Counter tops must be wiped down.
5. No food may be left in the kitchen without prior approval of the Head Deaconess.

Fees
Refundable cleaning deposit of $75 is required for all events
Classroom
$25 for up to 4 hours
$50 for up to 8 hours
Fellowship Hall
$50 for up to 4 hours
$100 for up to 8 hours
Sanctuary
$50 for up to 4 hours
$100 for up to 8 hours
ARK Park
$25 for up to 4 hours
$50 for up to 8 hours

Special Event Fees
Weddings
Use of Sanctuary and Fellowship Hall: $200
This includes use of the Facility for 2 hours for the rehearsal and 6 hours for the wedding day.
Church Hostess: $150
The church hostess’s fee includes a meeting with the bride and groom to determine space and
equipment requirements and will be present to assist on the wedding day.
Audio Fee: $50
Subject to the availability of a member of the audio-visual team.
Memorials
Use of Sanctuary and Fellowship Hall: $150
This includes a planning meeting with the pastor and use of the Facility for 6 hours.
Church Hostess: $50
The church hostess will be present to assist with the memorial.
Audio Fee: $50
Subject to the availability of a member of the audio-visual team.